Learn how to make it easy to transfer mail, calendar items, contacts, and files from Office 365 to G Suite with Google’s data migration service or CloudMigrator.
Increase collaboration in Office 365 docs in G Suite Real-time presence, available in Drive File Stream, helps users avoid version conflicts while editing.
Once you decide to move from Office 365 to G Suite, you will have to determine how to move your data. If you’ve used Office 365, you likely have email, contacts, and calendar data that you want to keep. You likely have all kinds of office format files too, such as Word documents, Excel spreadsheets, and PowerPoint presentations, along with various PDFs, images, video files, and much more.
SEE: Cost Comparison Calculator: G Suite vs. Office 365 (Tech Pro Research)
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One possibility, of course, is to start over: Start using G Suite and don’t move any data. For most organizations, that will not be a viable option. But for an individual or a microorganism, a clean start may be doable in some circumstances. If that’s the case, sign up for G Suite, adjust settings, add accounts, and then start using G Suite.
More often, you’ll want to move your existing Office 365 email, contacts, calendars, and files to G Suite. The Google support pages provide guides covering a wide range of migration settings and options. But for a move from Office 365 to G Suite, any of the following methods may be appropriate for different organizations with different needs.
G Suite data migration
The G Suite Data Migration Service enables you to migrate your organization’s email, calendar, and contacts. You can use the tool to stop each data set at once, not all at once. In other words, it will run it once to move email, again to move contacts, and again to move calendar data (.
To start a migration, go to the G Suite admin console as a super administrator at admin.google.com on the Chrome desktop, then choose Data migration. You will also need administrative access to your Office 365 environment to create a role account with spoofing rights in your source Office 365 configuration . You will also need to have your G Suite accounts already set up, both the source and destination accounts. Note: The Data Migration Service will not create accounts, it will simply move the data from one account to another.
How to migrate files
Although the Data Migration Service moves email, calendar items, and files, as of December 2019, it does not migrate your files. The files for each account that were on OneDrive will still be on OneDrive; you will have to move them manually.
SEE: G Suite: Tips and Tricks for Business Professionals (Free PDF) (Technological Council.com)
For each person’s account, you will need to move the files to their Google Drive My Drive or to multiple shared Team Drives drives. In general, you probably want to create a team drive for each team in your organization for shared files. Remember: Each member of a Team Drive will have access to the files in that Team Drive; other files can be moved to the person’s My Drive. Read my article “How to move files from a local server to Google Drive” for more details. This manual moving process is very similar, albeit with OneDrive instead of a local server.
Third party migration service
An easier migration option may be to use a third-party service, such as CloudMigrator. The company offers two options: CloudMigrator, which is a downloadable product for complex migrations, or CloudMigrator Go, for easier migrations. If you’re moving from a standard Office 365 setup, with files in OneDrive for Business, then CloudMigrator Go will probably be a solid choice. .
The main benefit of CloudMigrator Go over Google’s data migration service is that it will move email, calendar items, contacts, and files. It also saves you time because you don’t have to run the service three times as you would with Google’s Data Migration Service. But the convenience of CloudMigrator Go comes at a one-time cost of $ 15 per migrated account.
Your experience?
If you’ve moved data from Office 365 to G Suite, what migration method did you use to move mail, contacts, and calendar items? And what method did you use to move files to Google Drive? Let me know in the comments or on Twitter (.
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